Employee learning portal for safety and skills training

An employee learning portal is a personal online area where employees schedule learning content in their own calendar, work through it and complete it with a multiple-choice knowledge check, while trainers provide the content and test questions.

The learning portal is AWP Consult's own product, developed for enaio. It is suitable for further training and for safety briefings that do not require attendance in person. An optional module organises on-site seminars. AWP Consult has been a certified enaio partner since 2006.

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250+

completed projects since 2006

150+

reference customers in the DACH region

12 to 18

months average payback

Last updated: October 2026 · Content reviewed by AWP Consult, certified enaio partner since 2006

My learning areaSchematic view

Calendar

Mon

Tue

Wed

Thu

Fri

Content

Safety briefing
completed
Further training
in progress

Knowledge checkMultiple choice

Questions go directly to the trainer

Key facts at a glance

An employee learning portal is a protected online area where employees plan learning content, work through it and complete it with a knowledge check, while trainers look after content, test questions and queries.
Under Section 12 of the German Occupational Safety and Health Act (ArbSchG), employees must be instructed before they start work. Section 4 of DGUV Regulation 1 (accident prevention regulation of the German Social Accident Insurance) requires the instruction to be repeated at least once a year and documented.
Under DGUV Rule 100-001 of the German Social Accident Insurance, electronic safety briefings are permitted as an aid if the content is specific to the workplace, understanding is tested and a conversation with the instructors is possible at any time.
For hazardous substances, Section 14(2) of the German Hazardous Substances Ordinance (GefStoffV) requires verbal instruction confirmed by signature. Online content prepares for it but does not replace it.
AWP Consult's learning portal offers areas for employees and trainers as well as an optional module for in-person events that creates certificates for the enaio personnel file.

Prefer to talk it through rather than read on?

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What is an employee learning portal and what do companies use it for?

An employee learning portal is the central online point of contact for workplace learning: employees complete safety briefings, mandatory training and further training regardless of time and place, and progress remains traceable for those responsible. Content, knowledge checks and exchange are all in one place.

As a learning portal for companies, it is not an open course marketplace but an internal area: your own trainers provide content for your workplaces.

Safety briefings on occupational safety and company rules, where attendance in person is not required.

Mandatory training that recurs every year, for example on data protection and internal policies.

Further training on specialist topics, software and new processes, without travel.

In-person seminars planned and completed with a certificate via the optional module.

See the learning portal live in a demo

We show you the employee area, the trainer area and the knowledge check using your own training topics as an example.

Request a portal demo +49 6104 94738-13

What features does AWP Consult's employee learning portal offer?

AWP Consult's learning portal combines a personal area for employees with an area for trainers and can be extended with an optional module for in-person events. It is designed to be GDPR-compliant, easy to use and adaptable to your processes.

Personal learning area

Each employee sees their content in one place and works through it in order, at their own pace and without travel.

Planning in your own calendar

Learning content is scheduled in the personal calendar. This places safety briefings in fixed time slots during working hours.

Knowledge check with multiple choice

At the end of each piece of content, multiple-choice questions test understanding. The questions are set by the person responsible for the subject.

Trainer area

Trainers provide learning content, set test questions and communicate with learners.

Direct questions

Learners contact the trainer directly with any questions. Questions stay with the person responsible.

In-person events module

Optional: plan seminars, send invitations, provide supporting material, evaluate and create certificates for the enaio personnel file.

Not sure where to start? We will assess your starting point.

Book an initial call View references

How does an online safety briefing work in the learning portal?

An online safety briefing runs in five steps: provide content, set test questions, schedule it in the calendar, complete it with the knowledge check and clarify open questions directly in the portal. Learning progress remains traceable at all times.

01

Provide content

The person responsible for the subject provides the content in the trainer area. It is based on the risk assessment and operating instructions, so that the content fits the workplace.

02

Set test questions

Multiple-choice questions are created for each piece of content. Good questions test behaviour in specific situations, such as the correct escape route, rather than simply asking for terms.

03

Schedule in your own calendar

Employees schedule the work in their personal calendar. As safety briefings under Section 12 of the German Occupational Safety and Health Act (ArbSchG) take place during working hours, fixed time slots agreed with the line manager are worthwhile.

04

Work through and knowledge check

The content is worked through in order and completed with the knowledge check. This is the test of understanding that DGUV Rule 100-001 of the German Social Accident Insurance requires.

05

Questions and learning progress

Open questions go directly to the trainer. Learning progress is the basis for the record of the safety briefing.

Start with a real safety briefing in one department. We plan the pilot together with HR and occupational safety.

Discuss a safety briefing pilot

How does the learning portal support in-person seminars and certificates for the personnel file?

With the optional in-person events module, the learning portal plans on-site seminars, invites participants, provides material, evaluates sessions and creates certificates for the personnel file. In-person and online learning thus come together in one system, without email distribution lists and paper lists. Certificate creation requires the enaio personnel file.

See the in-person module in a demo Digital personnel file

Planning of seminars in the same portal as the online content.

Invitation of participants directly via the module.

Supporting material for the seminar provided centrally.

Evaluation of seminars to improve content and process.

Certificate for the personnel file, when using the enaio personnel file.

One system for in-person and online learning instead of separate lists.

Which mandatory training and safety briefings can be organised digitally?

The main candidates for digital organisation are recurring safety briefings, training on data protection and internal policies, and further training, provided the content is specific to the workplace, understanding is tested and questions remain possible. Where regulations require verbal instruction or a signature, the portal supplements attendance in person. This information does not replace legal advice.

Which of your safety briefings can go online?

Together we classify your mandatory training: online, as blended learning or still in person.

Have your briefings classified +49 6104 94738-13

01

Safety instruction under Section 12 ArbSchG and DGUV Regulation 1

Section 12(1) of the German Occupational Safety and Health Act (ArbSchG) obliges employers to instruct employees sufficiently and appropriately during working hours, with instructions and explanations tailored specifically to their workplace or area of responsibility. Section 4(1) of DGUV Regulation 1 (German Social Accident Insurance) requires at least one safety briefing per year and its documentation.

On recruitment before starting work
On changes new tasks, work equipment or technologies
Repetition at least annually, every six months for young people under Section 29(2) of the German Young Persons Employment Act (JArbSchG)

Practical tip

Derive every online safety briefing from the risk assessment of the area concerned. A general briefing for everyone usually does not meet the workplace relevance requirement.

02

Electronic safety briefings: three DGUV requirements

DGUV Rule 100-001 of the German Social Accident Insurance upholds the principle of personal instruction but permits electronic media as an aid. The three conditions match what a learning portal with separate areas for learners and trainers delivers. Blended learning is the most effective approach: online for theory, on site for practice.

Workplace-specific contentContent for the specific work area instead of a standard package.
Test of understandingMultiple-choice knowledge check at the end.
Conversation possible at any timeQuestions go directly to the trainer.

Practical tip

For every online safety briefing, name a contact person who answers questions within a set time.

03

Where attendance in person and a signature remain mandatory

Section 14(2) of the German Hazardous Substances Ordinance (GefStoffV) requires employees to be instructed verbally and specifically for their workplace on the basis of the operating instructions, before starting employment and at least annually thereafter. Content and date must be recorded in writing and confirmed by signature. Here, the learning portal prepares the theory, so the in-person session becomes shorter and more focused.

Practical tip

Mark each topic as possible online, blended learning or in person only, and agree the classification once with your occupational safety specialist and company doctor.

04

Training on data protection and internal policies

Article 39(1)(b) of the General Data Protection Regulation (GDPR) lists raising awareness and training employees among the tasks of the data protection officer. It does not prescribe a fixed interval, but regular refreshers help with the accountability obligation under Article 5(2) GDPR. Such content and internal policies are well suited to testing with multiple-choice questions.

Practical tip

Have your data protection officer act as a trainer. Questions then go directly to the responsible person.

05

Keeping training records properly

A record shows who was instructed on which content and when. BG Verkehr (the German employers' liability insurance association for transport) recommends keeping it at least until the next safety briefing. In the learning portal, content, learning progress and the knowledge check result are assigned to the right person, and in-person seminars produce certificates for the digital personnel file.

Who person instructed and instructor
WhatTopic with reference to the risk assessment
WhenCompletion and passed knowledge check
Where for in-person seminars, location and participants

06

Co-determination and data protection for learning data

A learning portal processes personal data: who completed which content, when and with what result. Under Section 87(1) no. 6 of the German Works Constitution Act (BetrVG), the works council (Betriebsrat) has co-determination rights over technical equipment that can monitor behaviour or performance, and under Section 98(1) BetrVG over in-company vocational training. A works agreement governs what learning data is used for.

Purpose: record keeping and organisation of further training
No performance assessment without an explicit agreement
Roles and deletion rules for results

Practical tip

Involve the works council and data protection from the concept stage. Our page on GDPR-compliant document management describes the principles.

Classroom training, online safety briefing or blended learning: which fits when?

Classroom training suits situations where manual skills are practised or signatures are required, online safety briefings suit recurring knowledge with a test of understanding, and blended learning combines both.

Criterion	Classroom training	Online safety briefing in the learning portal	Blended learning
Suitable for	Machinery, hazardous substances, protective equipment	Recurring knowledge, data protection, policies	Occupational safety with theory and practice
Time and place	Fixed date on site	In your own calendar, from any location	Flexible online, short session on site
Test of understanding	Conversation and observation	Multiple-choice knowledge check	Online check, practice on site
Questions	Immediately in the room	Directly to trainers in the portal	Online and in conversation
Record	Attendance list with signatures	Learning progress and result in the portal	Both, certificate for the personnel file

For guidance only, not legal advice. Decide with your occupational safety specialist which form each safety briefing requires.

Classify your safety briefings in a demo

We go through your safety briefing schedule and show which topics can run online and which need attendance in person.

Areas for employees and trainers
Knowledge check with multiple choice
Optional module for in-person seminars

Request a demo with your topics +49 6104 94738-13Mon to Fri, 08:30 to 17:00

How does the learning portal work with enaio and your systems?

The learning portal is designed as a solution for enaio: it adds a learning area to the document management system, files certificates from in-person seminars in the enaio personnel file and can be connected to existing programs via interfaces. Employees do not need to work with enaio themselves.

They receive their payslips via a digital payroll portal. We describe the technical connection under enaio interfaces, and we clarify the target picture of a broader document strategy in enterprise content management consulting.

Discuss integration questions

More portals from AWP Consult

Digital payroll portal AWP link and upload portal All products

How is an employee learning portal introduced?

An employee learning portal is introduced in four phases: status review, concept, pilot with a real safety briefing and rollout. The works council (Betriebsrat) and data protection are involved from the start.

Request a live demo

01

Status review

Which safety briefings and training courses exist, how are they recorded and which can be handled online?

02

Concept

Roles, content, test questions, in-person elements, interfaces and rules for learning data, agreed with the works council and data protection.

03

Pilot

One department starts with a real safety briefing. Questions and processes are refined based on the feedback.

04

Rollout and training

Further departments follow, and trainers are trained in using their area.

More on this: Training and enaio implementation

Would you like to implement this process in your organisation?

Discuss the process +49 6104 94738-13

What mistakes happen when introducing a learning portal?

The most common mistakes are organisational, not technical. All of them can be avoided at the concept stage.

01

One safety briefing for everyone

Consequence: The content does not fit the workplace, so the workplace relevance required by Section 12 of the German Occupational Safety and Health Act (ArbSchG) is missing.
Better: Derive content for each work area from the risk assessment.

02

Test questions nobody fails

Consequence: The knowledge check only confirms clicking through, not understanding.
Better: Ask questions about specific situations and offer plausible wrong answers.

03

No contact person for questions

Consequence: The condition that a conversation is possible at any time remains unmet.
Better: Name a trainer for every piece of content.

04

In-person obligations replaced online

Consequence: Safety briefings under Section 14 of the German Hazardous Substances Ordinance (GefStoffV) without a verbal part and signature are incomplete.
Better: Use the online part for preparation and keep the verbal instruction on site.

05

Works council informed only at launch

Consequence: Renegotiations delay the rollout.
Better: Involve the works council from the concept stage and govern learning data in a works agreement.

06

Records in scattered lists

Consequence: Evidence is missing when the employers' liability insurance association (Berufsgenossenschaft) carries out an inspection.
Better: Keep records centrally and file certificates in the personnel file.

Sounds right for your company? Let's talk.

Request a consultation +49 6104 94738-13

Which terms around safety briefings and learning portals should you know?

The key terms from occupational safety and further training, briefly explained.

01

Safety briefing

Instructions and explanations on safety and health protection that, under Section 12 of the German Occupational Safety and Health Act (ArbSchG), are tailored specifically to the workplace or area of responsibility.

02

Mandatory training

Collective term for training required by laws, accident prevention regulations or internal rules, for example on occupational safety or data protection.

03

DGUV Regulation 1

Accident prevention regulation of the German Social Accident Insurance (DGUV) setting out the principles of prevention. Section 4 requires documented safety briefings at least once a year.

04

DGUV Rule 100-001

Explains DGUV Regulation 1 and sets out the conditions under which electronic media can be used for safety briefings.

05

Risk assessment

Identification of the hazards at a workplace and the necessary protective measures. It is the technical basis of every safety briefing.

06

Operating instructions

Workplace-specific written instructions, for example for hazardous substances, and the basis of verbal instruction under Section 14 of the German Hazardous Substances Ordinance (GefStoffV).

07

Blended learning

Combination of online learning and attendance in person. The online part conveys knowledge, the in-person part secures practice and conversation.

08

Learning management system

Software for managing learning content, learners and results in e-learning, often also called a learning platform or LMS.

Would you like to see this with your own documents?

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Checklist: is your company ready for an employee learning portal?

These points should be clarified before you start.

01

Content and testing

List of all recurring safety briefings and mandatory training
Classification per topic: online, blended learning or in person only
Risk assessments as the basis for content
Test questions per piece of content, based on specific situations
Named trainers for questions

02

Organisation and records

Time slots for online safety briefings during working hours
Responsibility for planning in-person seminars
Definition of what information a record contains
Filing of certificates in the personnel file
Access for employees without a fixed office workstation

03

Law and co-determination

Works council involvement under Sections 87 and 98 of the German Works Constitution Act (BetrVG)
Works agreement on the use of learning data
Roles: who may view learning progress
Deletion rules for results and records
Coordination with data protection and the occupational safety specialist

Plan a pilot for your first online safety briefing

Together with HR and occupational safety, we determine which department and which safety briefing are a sensible place for you to start.

Request a pilot Digital personnel file

Sources and legal basis

Official and established sources on safety briefings, electronic aids and co-determination. Last reviewed: October 2026.

Section 12 ArbSchG (German Occupational Safety and Health Act): instruction Workplace relevance, timing and repetition of safety instruction
DGUV Regulation 1, VBG edition Section 4: safety briefing at least once a year, documentation
DGUV: self-check on electronic aids for safety briefings Three requirements under DGUV Rule 100-001
BG Verkehr: rules in brief, safety briefings Frequency, documentation, electronic safety briefings
Section 14 GefStoffV (German Hazardous Substances Ordinance) Verbal instruction, at least annually, confirmation by signature
Section 29 JArbSchG (German Young Persons Employment Act) Instruction of young people, at least every six months
Section 87 BetrVG (German Works Constitution Act) Co-determination over technical equipment, subsection 1 no. 6
Section 98 BetrVG (German Works Constitution Act) Co-determination in in-company vocational training

Frequently asked questions about the employee learning portal

Is your question about the learning portal not listed? Call us or write to us, and we will answer personally.

Questions about the learning portal

We answer your questions about features, safety briefings and integration with enaio directly and personally.

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What is an employee learning portal?

An employee learning portal is a personal online area for workplace learning. Employees plan content there, work through it and complete it with a knowledge check. Trainers provide the content, set test questions and answer queries. Learning progress remains traceable.

What features does AWP Consult's learning portal have?

Employees schedule content in their personal calendar, work through it in order, take a multiple-choice knowledge check and send questions directly to trainers. Trainers provide content and set test questions. An optional module organises in-person events and creates certificates for the enaio personnel file.

Can safety briefings under Section 12 ArbSchG take place online?

Yes, with restrictions. DGUV Rule 100-001 of the German Social Accident Insurance permits electronic media as an aid if the content is specific to the workplace, understanding is tested and a conversation with the instructors is possible at any time. Personal instruction remains the principle. For certain areas such as hazardous substances, regulations also require verbal instruction.

How often must employees be instructed?

Under Section 12 of the German Occupational Safety and Health Act (ArbSchG): before they start work, when changes occur and, where necessary, at regular intervals. Section 4 of DGUV Regulation 1 requires at least one safety briefing per year. For hazardous substances, Section 14(2) of the German Hazardous Substances Ordinance (GefStoffV) also requires instruction at least annually. Under Section 29(2) of the German Young Persons Employment Act (JArbSchG), young people must be instructed at least every six months.

Does an online safety briefing replace the signature for hazardous substances?

No. Section 14(2) of the German Hazardous Substances Ordinance (GefStoffV) requires verbal, workplace-specific instruction based on the operating instructions. Content and date must be recorded in writing and confirmed by the signature of the persons instructed. Here, the learning portal is suitable for preparation, so that the on-site instruction becomes shorter and more focused.

How are training records documented in the learning portal?

In the personal area, content, learning progress and the knowledge check result are assigned to the individual. For in-person seminars, the module creates certificates that are filed in the enaio personnel file. We define in the concept what information a record should contain.

Does the works council have co-determination rights over a learning portal?

Where a works council (Betriebsrat) exists, as a rule yes. A learning portal is objectively capable of monitoring behaviour or performance, which triggers co-determination under Section 87(1) no. 6 of the German Works Constitution Act (BetrVG). Section 98(1) BetrVG also applies when in-company vocational training is carried out. A works agreement governing purpose, roles and the use of learning data is common practice.

How does a learning portal for companies differ from an e-learning platform?

Many e-learning platforms offer ready-made courses for a broad audience. A learning portal for companies is an internal area where your own trainers provide content on your workplaces. Questions go to people within your organisation, and records stay within the company. This workplace relevance is crucial, especially for safety briefings.

Do I need enaio for the learning portal?

The learning portal is designed as a solution for enaio. Creating certificates for the personnel file explicitly requires the enaio personnel file. The portal can also be connected to existing programs via interfaces. We clarify which set-up suits your case in a consultation.

Can in-person seminars also be organised via the learning portal?

Yes, with the optional in-person events module. It plans seminars, sends invitations, provides supporting material and evaluates sessions. When the enaio personnel file is used, it creates certificates for the personnel file.

Is a digital learning solution suitable for data protection training?

Yes, data protection is one of the topics that are particularly well suited to online training. The content is similar for many employees and can be tested with multiple-choice questions. Under Article 39(1)(b) of the General Data Protection Regulation (GDPR), raising awareness and training employees are among the tasks of the data protection officer. If the data protection officer acts as a trainer in the portal, questions go directly to the responsible person.

Which companies is an employee learning portal suitable for?

For companies that regularly need to instruct or train many employees, for example in logistics, industry and manufacturing, the social care sector or service providers with several sites. It is particularly worthwhile with multiple sites or shift work. If you already use enaio and the enaio personnel file, you combine learning and records in one system.

Further topics

Digital personnel fileCertificates and qualification records in the file.Digital payroll portalDeliver payslips digitally to employees.Link and upload portalExchange documents securely with external parties.Applicant management and onboardingFrom application to first working day in one workflow.

Your safety briefings, sorted once and for all

In a demo, we show you the employee learning portal and discuss which of your safety briefings and training courses can run online, as blended learning or continue in person.

Request a portal demo