DMS for forwarders in the CargoLine network and other groupage networks

A document management system that assigns documents from across the groupage network to a shipment file: from the shipping partner, from the hub and from the receiving partner. Assignment is done via shipment number, NVE or bordereau number. The file is linked to the order in the TMS and is accessible for dispatch, customer service and accounting from one system.

Yes. Several members of the CargoLine network are customers of AWP Consult, including KISSEL Spedition. The projects concern typical requirements of groupage networks, such as documents from partner depots, hub documents and settlements between network partners.

Via network-wide keys: the shipment number, the NVE on the package label or the bordereau number. If the number appears as a barcode on the document, it is read during scanning; otherwise text recognition reads it out and checks it against open shipments in the TMS. Documents that cannot be assigned unambiguously end up in a clarification list with an owner instead of in a catch-all folder.

That depends on the TMS in use. enaio offers open interfaces through which shipment data can be read and the file can be opened from the TMS order. Whether a standard connection is sufficient or a project-specific solution is needed, we clarify in the initial consultation based on your system.

Under Section 438 HGB, externally apparent damage must be reported by the time of delivery at the latest; otherwise it is presumed that the goods arrived undamaged. For externally non-apparent damage a deadline of seven days applies, and for exceedances of the delivery period a deadline of 21 days after delivery. Notifications after delivery must be made in text form.

Credit notes go through the same workflow as incoming invoices. They are read out, reconciled against the bordereau and the shipments and, where there are discrepancies, routed to the responsible unit. For VAT purposes a credit note is an invoice issued by the recipient of the service under Section 14 (2) sentence 2 UStG and requires a prior agreement.

Accounting records such as invoices and credit notes must generally be retained for eight years under Section 147 AO and Section 257 HGB, received commercial and business letters for six years, and books and annual financial statements for ten years. Whether an individual forwarding document such as a proof of delivery counts as an accounting record or a commercial letter, you should clarify with your tax adviser. enaio stores the deadlines per document type and monitors them automatically.

Since 1 January 2025, all domestic companies must be able to receive e-invoices. The obligation to issue them applies from 1 January 2027 for companies with more than 800,000 euros in prior-year turnover and from 1 January 2028 for all companies. enaio processes XRechnung and ZUGFeRD in the same workflow as paper and PDF invoices. Because a credit note is also an invoice, you should agree the format of the credit notes with your network partners.

For the first location, 8 to 16 weeks are typically realistic, depending on document volume and interfaces. Further branches then follow step by step with the same file structure and the same roles. It is important to test the assignment rules at the pilot location against real shipments.

Above all on the number of locations and users, the modules required, operation in your own data centre or in the enaio Cloud, the interfaces to the TMS and ERP, and the document volume. We prepare a concrete quotation after the initial consultation, once these points are clarified. You can reach us via the contact page.

With a clearly defined process, often incoming invoices for partner and subcontractor invoices or the filing of proofs of delivery. Once this process runs stably at a pilot location, the shipment file, claims handling, driver file and further branches follow.